Privacy Policy
Varship Shipping Co. considers the personal data protection as a matter of outmost seriousness and great importance. Respecting the personal data we collect and manage and ensuring their proper processing is one of the company’s priorities.
This is the reason why we take all appropriate technical and organizational measures in order to protect the personal data we process and to ensure that this processing will always meet the requirements of the current legal framework and in particular the General Data Protection Regulation (EU) 2016/679 (GDPR).
1. DATA CONTROLLER – CONTACT DETAILS
Varship Shipping Co. is the controller for all the personal data that collects, processes and stores.
Varship Shipping Co.
Address: 71 Posidonos Avenue, 16674, Glyfada, Greece
Phone Number: +30 210 8983064
For the matters concerning the processing of personal data you can contact the Company’s Data Protection Officer (DPO) at This email address is being protected from spambots. You need JavaScript enabled to view it.
2. CATEGORIES OF PERSONAL DATA COLLECTED AND PROCESSED
In order to carry out its business activities on shipping management Varship Shipping Co. collects and processes personal data, which may be (depending on case):
- For the crew seamen of our vessels and technicians boarding our ships in order to perform technical works, we process data such as first name & surname, date & place of birth, copy of their passport and/or ID, copy of their seaman book, family status, home address, email address, phone number, job rank, prior services, copies of their competency certificates and of their medical records, as well as full data of their employment contract.
- As part of our cooperation with our clients, partners, suppliers etc., we process their names and contact details.
3. PURPOSES OF THE PROCESSING & LEGAL BASIS OF THE PROCESSING
All the above mentioned personal data is being processed in the business framework of Varship Shipping Co. concerning shipping management.
Legal basis of the data processing may be:
i. The performance of a contract between the Company and its crew seamen, so that they can be hired on Company’s vessels.
ii. The Company’s compliance with its legal and regulatory obligations, arising by the current legal framework regarding the Company’s business activities.
iii. The promotion, preservation and protection of the legitimate interests of Varship Shipping Co. Legitimate interests include the development and improvement of the services provided by the Company, the Company’s seamless and continuously improving operation, as well as the rise and support of legitimate claims or the defense of its rights and interests before court.
iv. The consent that may be provided for specific processing purposes.
4. RECIPIENTS OF THE PERSONAL DATA
For the smooth operation of the Company and in order to practice daily business, the personal data processed by the Company, can be disclosed to third affiliated parties, such as shipping agents, travel agencies, shipchandling companies, charterers, brokers etc.
Moreover, the data may be disclosed –as required or permitted by the applicable laws– to public authorities and bodies and courts, in order that the Company comply with its legal obligations or to defend its rights and interests.
5. TRANSFERS OF PERSONAL DATA TO THIRD COUNTRIES OR INTERNATIONAL ORGANISATIONS
The nature of the Company’s business often requires that the personal data will be transmitted to countries or organisations outside the European Union or the European Economic Area. In case that these transfers are not on the basis of an adequacy decision of the European Commission, they will be protected by appropriate safeguards or other mechanisms approved by the European Commission, as required by the relevant legislation.
6. TIME PERIOD OF STORAGE OF THE PERSONAL DATA
In the first place, we store the data at least for the time required in order to fulfil the processing purposes for which the data were collected. In addition, we maintain the data for the time required by the legal framework applied to the business activities of Varship Shipping Co.
For security reasons and in order for the Company to be able to respond to a potential control by state authorities or to exercise and defend its legitimate rights, we store the data for a period of 5 years longer than the period required by law
If the process of personal data is based on consent, the data are stored until the consent is withdrawn. It must be clarified that the withdrawal of the consent does not affect the lawfulness of the processing based on the consent before its withdrawal.
In any case, Varship Shipping Co. applies all the appropriate technical and organizational measures in order to ensure the protection of personal data processed and constantly takes care to prevent any unauthorised access to them.
7. RIGHTS IN RELATION TO THE PERSONAL DATA
You can exercise the following rights regarding the processing of your personal data:
- Right of access
You have the right to know what categories of personal data of yours we keep and process, for what processing purposes and other additional relevant information. You also have the right to request a copy of your personal data undergoing processing. - Right to rectification
You have the right to request the rectification, modification and completion of your personal data. - Right to erasure («right to be forgotten»)
You have the right to request the erasure of your personal data when they are processed based on your specific consent. In cases where the processing is based on another legal basis (such as performance of a contract, legal obligation or protection of legitimate interests of the Company etc.), this right of yours may be subject to restrictions or not be exercised. - Right to restriction of processing
You have the right to request the restriction of processing of your personal data
• When their accuracy is contested by you and until we make their relevant verification
• Alternatively, instead of their erasure
• When they are no longer necessary for the processing purposes for which we have collected them, but they are required by you for the establishment, exercise or defence of legal claims
• When you object to their processing and until it is verified that there are legitimate reasons for such processing by the Company - Right to object and automated individual decision-making including profiling
You have the right to object to the processing of your personal data when it is based on a legitimate interest, as well as for direct marketing and profiling purposes - Right to data portability
You have the right to request and receive your personal data in a format that allows you to access them, use them and process them with the commonly used editing methods. In addition, you have the right to request us to transmit your personal data to another controller where we process them by automated means and based on your consent or for the performance of a contract and if this is technically feasible. - Right to withdrawal of consent
If the processing of your personal data is based on your consent, you have the right to withdraw it at any time. The withdrawal of your consent does not affect the lawfulness of the processing based on the consent before its withdrawal.
You may exercise your above-mentioned rights as well as pose any question, complaint or ask other information regarding the processing of your personal data, by contacting This email address is being protected from spambots. You need JavaScript enabled to view it.
8. PRIVACY POLICY STATEMENT
The Privacy Policy accounts for the way in which we protect the privacy of our users. By accessing, browsing or using this website, even without your prior given consent, you acknowledge that you have read, understand and agree with the provisions contained herein. If you do not agree with the terms herein or if you withdraw your consent of our terms through the notification window, please do not use this website or otherwise refer to section 7 above to request removal of your personal data and delete the cookies placed by the website.
We reserve the right in our sole discretion to update the Privacy Policy at any time without providing you with prior notice to you. In the event of a reorganization, merger, or change of control we reserve the right to transfer any and all personal information collected to the relevant third party.
9. RIGHT TO LODGE A COMPLAINT WITH THE SUPERVISORY AUTHORITY
You have the right to lodge a complaint with the Hellenic Data Protection Authority (www.dpa.gr) on matters concerning the processing of your personal data.
